Real-time finances
Balance derived from the ledger, income, expenses, and reserve funds against their goal.
The product we build for our clients
Florida HOA & condo compliance software — HOA Transparency OS
The financial transparency system for homeowner associations and condominiums. Every dollar accounted for, and your official records online. Built for the Florida Ch. 720 and Ch. 718 website and official-records requirements.
Florida HOAs with 100+ parcels must post their official records online (s. 720.303(4)(b), since Jan 1, 2025).
Ch. 720
Built for Florida HOAs
7yr
Legal retention
2FA
Email-code board login
RLS
Per-record data access rules
How it works
- 1
Invoice arrives
The board forwards it by email. No typing.
- 2
AI reads it
Vendor, amount, category and date, with the PDF archived.
- 3
The board approves
One click from the phone. The AI never approves money.
- 4
Neighbors see it
Balance, charts and documents update on their own.
Everything it does
Invoices by email
Forward an invoice and it lands in the approval queue, already read and categorized.
Public document vault
Budget, minutes, contracts and awarded bids open to owners without logging in, with versions.
Sensitive-data scan
Documents are checked for personal data before publishing, and any override is logged.
Collections
Late-dues tracking, payment plans, reminders and letters, with the fee cap built in.
Electronic voting
Email consent, a one-time code per vote, and paper or proxy ballots counted together.
Neighbor portal
Spending charts, documents, architectural requests and the community directory in one place.
Amenity reservations
Residents book the pool, clubhouse and other shared spaces without calling the board.
City services
Local city contacts and service links so neighbors find the right office.
Compliance center
Required-document checklist with expiry, annual report deadline and 7-year retention lock.
Tamper-proof audit log
Every money decision and document download is recorded and can't be edited or deleted.
Your brand, EN/ES
Your community name, logo, colors and photo, with the whole app in English and Spanish.
Condominiums too (Ch. 718)
Florida condo associations with 25 or more units must post their official records online (s. 718.111(12)(g)). That covers budgets, minutes, inspection reports and the structural integrity reserve study (SIRS), in an owners-only area.
We build the system; your attorney or CAM interprets the law for your community.
FAQ
Does Florida law require HOAs to post records online?
Yes, for associations with 100 or more parcels, since January 1, 2025 (s. 720.303(4)(b), F.S.). The records must be posted on a website or a downloadable app.
Does it apply to condominiums too?
Yes, for condo associations that manage 25 or more units, excluding timeshare units (s. 718.111(12)(g), F.S.). Ask your attorney or CAM how it applies to your community.
Does the software make my association compliant?
It publishes and organizes your records and tracks the required documents. It does not give legal advice: your attorney or CAM interprets the law for your community.
How much does it cost?
Pricing depends on the number of units and the modules you use, so we quote it in a 15-minute demo.
Can owners read the records without an account?
Yes. Budget, minutes, contracts and awarded bids sit in the public document vault, so owners can open them without logging in.